Tenancy Deposit Dispute (UK)

Subject: Deposit dispute – [Property address] – [Tenancy end date]

To: [Landlord/Agent name]
Email/Post: [Landlord/Agent email or postal address]
Date: [DD Month YYYY]

Dear [Landlord/Agent name],

I am writing regarding the proposed deductions from my tenancy deposit for: [Property address].

Tenancy start date: [DD Month YYYY]
Tenancy end date: [DD Month YYYY]
Deposit amount: £[Amount]
Deposit scheme (if known): [TDS / DPS / MyDeposits / Unknown]
Reference (if known): [Reference number]

I do not agree with the proposed deductions as currently presented. Please provide an itemised breakdown of each deduction and supporting evidence for each item, including:

• Clear photos with dates (check-in and check-out)
• Inventory / check-in report and check-out report
• Invoices/receipts/quotes for works claimed
• Explanation of how you have accounted for fair wear and tear

The deductions being claimed are:

• [Deduction item 1] – £[Amount] – [Why you dispute this / your explanation]
• [Deduction item 2] – £[Amount] – [Why you dispute this / your explanation]
• [Deduction item 3] – £[Amount] – [Why you dispute this / your explanation]

Based on the above, I request the return of £[Amount requested] of my deposit by [DD Month YYYY].

If we cannot resolve this promptly, I will raise the matter with the relevant deposit protection scheme’s dispute resolution service and provide my evidence there.

Yours sincerely,
[Your full name]
[Your phone number]
[Your email address]