Request Support for School Trip Payment Plan / Financial Hardship

Subject: Request for support with school trip costs – [Child’s name] – [Trip name/date]

To: [School office / Trip organiser / Head of Year]
School: [School name]
Date: [DD Month YYYY]

Dear [Name],

I am writing regarding the upcoming trip [Trip name] on [DD Month YYYY] for [Child’s name] in [Year/Class]. I would like to request support with the cost, either through a payment plan or any assistance the school can offer.

Child’s name: [Child’s full name]
Trip: [Trip name]
Total cost: £[Amount]
Deposit due: £[Amount] by [DD Month YYYY]

Due to [brief reason – e.g., current financial pressures], I am not able to pay the full amount by the standard dates. I would be grateful if we could agree one of the following:

• A payment plan of £[Amount] per [week/month] until [DD Month YYYY]
• Alternative support/assistance that the school can offer (if available)

I would appreciate it if this could be handled confidentially. Please let me know the next steps and who I should speak with to arrange this.

Kind regards,
[Parent/Carer full name]
[Phone number]
[Email address]