Request a Copy of School Records (General)

Subject: Request for copies of school records – [Child’s name] – [Year/Class]

To: [School office / Admin team / Headteacher]
School: [School name]
Date: [DD Month YYYY]

Dear [Name],

I am writing to request copies of key school records for my child, [Child’s name], for my own records and to support ongoing planning and support.

Child’s name: [Child’s full name]
Date of birth: [DD Month YYYY]
Year/Class: [Year/Class]

If available, please provide copies of:

• Most recent reports/assessment summaries
• Attendance record (current academic year and/or last [X] terms)
• Any behaviour/pastoral logs relating to [Child’s name] (where appropriate)
• SEN documentation and support plans (if applicable)
• Notes from relevant meetings (if applicable)

Please let me know the process for requesting these records and whether they can be provided by email. If there are any fees or identity checks required, please confirm what you need from me.

Kind regards,
[Parent/Carer full name]
[Phone number]
[Email address]