Landlord repair request

Subject: Formal repair request – [Issue] at [Full property address]

To: [Landlord/Agent name]
Email/Post: [Landlord/Agent email or postal address]
Date: [DD Month YYYY]

Dear [Landlord/Agent name],

I am writing to formally notify you of a repair issue at:

[Full property address]

Issue: [Describe the issue clearly and briefly]
Location in property: [e.g., kitchen ceiling / bathroom / boiler cupboard]
First noticed: [DD Month YYYY]

The issue is affecting the property because:

• [Impact 1 – e.g., no heating/hot water / water ingress / electrical safety concern]
• [Impact 2 – e.g., risk of damage to belongings / mould growth / room unusable]

Please confirm within [48] hours that you have received this request and provide a proposed date/time for inspection and repair.

Given the nature of the issue, I request that the repair is completed by [DD Month YYYY] (within [7/14] days), or sooner if urgent. If you believe a longer timeframe is necessary, please confirm the reason and the earliest available appointment.

I am available for access at the following times:

• [Day/time option 1]
• [Day/time option 2]
• [Day/time option 3]

(Alternatively, please suggest appointment options.)

If I do not receive a response by [DD Month YYYY], I will consider escalating the issue to the relevant housing/environmental health team at the local council and seeking further advice, as appropriate.

Yours sincerely,
[Your full name]
[Your phone number]
[Your email address]