Politely decline a job offer while staying professional and leaving the relationship positive for future roles.
Subject: Job offer – [Role title] – decision
Dear [Hiring manager name],
Thank you very much for offering me the position of [Role title] at [Company name]. I appreciate the time and effort you and the team put into the process.
After careful consideration, I have decided to decline the offer because [Brief reason – e.g., I’ve accepted another role / the timing isn’t right].
I was genuinely impressed by [Something positive – the team / mission / product], and I’d be happy to stay in touch for future opportunities.
Thank you again, and I wish you all the best with the hire.
Kind regards,
[Your full name]
[Your phone number]
[Your email address]