Attendance Concern — Request Support and Plan

Subject: Attendance support request – [Child’s name] – [Year/Class]

To: [Attendance Officer / Head of Year / Pastoral Lead]
School: [School name]
Date: [DD Month YYYY]

Dear [Name],

I am writing to request support regarding [Child’s name]’s attendance.

Child’s name: [Child’s full name]
Year/Class: [Year/Class]
Summary of issue: [Brief description – anxiety/health/transport/family circumstances]
Since: [Timeframe]
Current attendance (if known): [e.g., 78%]

I would like to request a meeting to agree a practical plan, including:

• Any reasonable adjustments or pastoral support
• A clear attendance improvement plan with achievable steps
• Named point of contact and communication plan
• A review date to assess progress

I am available at:

• [Option 1]
• [Option 2]
• [Option 3]

Please confirm receipt and the next steps.

Kind regards,
[Parent/Carer full name]
[Phone number]
[Email address]